You can add the Chairs and Directors' Calendar as a Google Calendar at this link.
Annual Calendar of Administrative Work for Chairs and Directors, 2024-2025
| FUNCTION (some dates are approximate) | DATE | CONTACT PERSON |
|---|---|---|
| Request for revisions for Spring 2025 Class Schedule | Aug. 22 | Spivey/Barkin |
| Department Chairs/Program Directors Workshop | Aug. 28 | Provost's Office and Academic Deans |
| Sabbatical and other leave applications due (including Lantz applications) | Sept. 10 | Provost's Office/Kontogeorgopoulos |
| Notice to Chairs regarding faculty whose classes must be surveyed for future evaluation | Sept. 11 | Provost's Office / Peterson |
| Final date for Spring 2025 Course Proposals (October 1 for new faculty) | Sept. 15 | Curriculum Committee / Barkin |
| Revisions to Spring 2025 Class Schedule due | Sept. 19 | Spivey/Barkin |
| Tenure evaluation files due to Provost's Office | Sept. 30 | Provost's Office |
| Promotion to associate professor evaluation files due to Provost's Office | Sept. 30 | Provost's Office |
| Promotion to full professor evaluation files due to Provost's Office | Sept. 30 | Provost's Office |
| 5-year professor evaluation files due to Provost's Office | Sept. 30 | Provost's Office |
| Chair selections, as needed | Oct. 1-Feb.28 | Provost |
| Request for 2025-2026 Class Schedule sent to departments/programs/schools | Oct. 7 | Spivey/Barkin |
| Departmental Curriculum Reviews (2024-2025) due to Deans' Office | Oct. 15 | Curriculum Committee: Barkin |
| 2025-2026 Scheduling Summit (8-9 a.m., Tahoma Room) | Oct. 16 | Barkin / Spivey |
| Request Departmental commitments for Fall 2025 First Year Advising | Oct. 18 | Wade |
| 2025-2026 Class Schedule due | Oct. 25 | Spivey / Barkin |
| Requests to teach in Summer 2025 due | Oct. 25 | Barkin |
| Capital equipment requests for 2025-2026 due | Nov. 1 | Spivey/Looper |
| Martin Nelson Summer Research/Study Requests due | Nov. 1 | UEC: Kontogeorgopoulos |
| Registration for Spring 2025 | Nov. 8-15 | Pastore |
| 3-year evaluation files for Assistant Professor due to Provost's Office | Nov. 18 | Provost's Office |
| Requests for faculty leave replacements / VAPs due | Dec. 2 | Spivey/Looper |
| Cultural Currency Funding requests due | Dec. 2 | UEC: Kontogeorgopoulos |
| Preliminary designation of 2025 First-Year Student Advisors | Dec. 18 | Wade |
| Puget Sound study abroad applications due | Jan. 20 | Greeno |
| Final date for Fall 2025 Course Proposals (Feb. 15 for new faculty) | Feb. 1 | Curriculum Committee / Barkin |
| Academic budget request to Budget Task Force | Feb. 3 | Spivey |
| Final Designation of 2025 First-Year Student Advisors | Feb. 3 | Wade |
| Final requests for changes in 2025-2026 Class Schedule due | Feb. 3 | Barkin/Pastore/Spivey |
| Tenure evaluation files due to Provost's Office | Feb. 3 | Provost's Office |
| Promotion to associate professor evaluation files due to Provost's Office | Feb. 3 | Provost's Office |
| Promotion to full professor evaluation files due to Provost's Office | Feb. 3 | Provost's Office |
| Requests for 2025-2026 for adjunct faculty units due | Feb. 14 | Spivey/Looper |
| Announce Call for Slater Award for Academic Excellence Nominations | Feb. 14 | Kontogeorgopoulos |
| 3-year associate evaluation files due to Provost's Office | Feb. 17 | Provost's Office |
| Spring approved evaluation files due to Provost's Office | Feb. 17 | Provost's Office |
| 3-year Instructor evaluation files due to Provost's Office | Feb. 17 | Provost's Office |
| Interdisciplinary program advisory committee appointments (GDS, GQS, etc.) | Feb. 21 | Provost's Office |
| Faculty Research proposals due | Mar. 3 | UEC: Kontogeorgopoulos |
| Slater Award for Academic Excellence nominees due from Departments | Mar. 7 | Kontogeorgopoulos |
| Requests for new or replacement tenure-line faculty positions | Mar. 31 | Provost's Office |
| Final due date for 2025-2026 bulletin edits and course change requests | Mar. 31 | Barkin |
| Staff performance reviews due to next-level supervisors | Apr. 1 | Human Resources/Spivey |
| Registration for Summer 2025 begins | Apr. 4 | Pastore |
| Registration for Fall 2025 | Apr. 7-11 | Pastore |
| Academic budget to Provost, Financial Vice President, and Chairs | Apr. 29 | Spivey/Looper |
| Departments confirm supplementary/adjunct staffing assignments for 2025-2026 | May 9 | Spivey/Looper |
| Department/Program assessment reports due | Jun. 27 | Institutional Research |
| 1st and 2nd year faculty evaluations due | Jun. 27 | Provost's Office |
| Decisions on 2025-2026 streamline evaluations and requests for promotion due to Provost | Jun. 27 | Provost's Office |