Note: UEC grants cannot be charged to p-cards, but faculty who receive UEC grants will receive information in their grant award letter about the possibility of an advance.
Deadline: Applications for trips within the current fiscal year are due by May 15, and must be completed at least two weeks prior to travel.
Description
A small pool of funds is provided to support faculty travel to professional meetings to present papers describing innovations in teaching or other results of their pedagogical activities. Such meetings must be devoted to developments in pedagogy or have special sessions devoted to pedagogy.
Eligibility, funding guidelines, and criteria are essentially the same as for regular Conference Participation support, except that there is no funding for faculty serving a discussant function only. Faculty who receive a conference participation travel grant are not eligible for a pedagogy grant except insofar as money remains on May 15 to fund second trips.
Faculty participating in conferences that involve travel outside the United States will need to register their travel prior to departure. Information on how to register travel and request approval for travel to high-risk areas is available on the University’s Travel Advisory site. University funding for conferences that involve international travel will not be released until the travel is registered.
Eligibility
These funds are intended for the use of full-time, ongoing faculty and artists-in-residence for conferences occurring during the fiscal year of their employment. Faculty on sabbatical leave will be eligible for funding on a least-cost basis either from Tacoma to the meeting place or from the sabbatical location to the meeting place.
Application
Apply here at least two weeks prior to the date of travel.
The following should be included in the initial request for conference participation funds:
- An abstract or copy of the paper or other scholarly work to be presented.
- Verification of the paper’s acceptance.
Allowable Expenses
Professional meeting funds may be used to cover only these allowable expenses:
- Registration fees (including organization membership fees when required for a lower registration rate)
- Lodging during the meeting
- Meals during the conference and while traveling to and from the meeting
- Transportation expenses to and from and during the meeting (e.g., flight, train, mileage, public transportation, taxi or ride-sharing)
- Parking fees related to meeting transportation (e.g., airport parking during the meeting)
Deadline
Applications for first trips are acted upon in the order received, and they must be received by May 15 for consideration in the current fiscal year. Funding of second trips occurs on May 16 if any funds remain in the travel pool.
Reporting
In order to obtain reimbursement for conference travel costs, faculty must complete the UEC Faculty Reimbursement Request Form within ten days of the conclusion of the conference. This Form will require the following to be uploaded:
- Scanned PDFs of receipts. Receipts must be in the faculty member’s name and must have the date and amount paid clearly displayed.
- Evidence of participation at the conference, such as a copy of the final conference program or a copy of the paper/scholarly work. Reimbursement will not be processed until after the travel has concluded, and until evidence of participation is provided.