Note: UEC grants cannot be charged to p-cards, but faculty who receive UEC grants will receive information in their grant award letter about the possibility of an advance.
Deadline: Applications for trips within the current fiscal year are due by May 15, and must be completed at least two weeks prior to travel.
Description
Funds are provided for the purpose of supporting the enrollment of faculty members in short-term courses or seminars. The objective of such activities should be the extension of established disciplinary expertise or the acquisition of knowledge in a separate but clearly related field. Normally, short courses or seminars offered before or after professional conferences will be funded on a per diem and tuition basis. Travel to the conference should be funded from departmental travel funds or, if applicable, from conference participation funds. To be funded, evidence of substantial work, such as pre-seminar or course reading or post-seminar reports, is required. Course and Seminar funds will support travel to the same course only once every five years.
Faculty participating in short-term courses or seminars that involve travel outside the United States will need to register their travel prior to departure. Information on how to register travel and request approval for travel to high-risk areas is available on the University’s Travel Advisory site. University funding for courses or seminars that involve international travel will not be released until the travel is registered.
Eligibility
These funds are intended for the use of full-time, ongoing faculty and artists-in-residence for conferences occurring during the fiscal year of their employment. Up to ten percent of the course and seminar funds may be awarded to faculty at the rank of Instructor and visiting faculty who have been in full-time service at the university for at least three years. Funding, up to 50% of total allowable expense including travel, tuition, and other per diem expenses up to a maximum of $995 per year, may be requested. (The $995 maximum per year may be used on a single program or several programs.) Instructors and visiting faculty with less than three years of service at the university and non-tenure-line short term replacements of tenure-line faculty will not be funded.
Application
Apply here at least two weeks prior to the date of travel.
The following should be included in the initial request for conference participation funds:
- A brochure or description of the course/seminar.
- An explanation of how this course/seminar relates to your teaching and disciplinary responsibilities.
Deadline
Applications must be received by May 15 for consideration in the current fiscal year. Application, on a first-come first-served basis, should be made at least sixty (60) days before commencement of the course.
Reporting
In order to obtain reimbursement for conference travel costs, faculty must complete the UEC Faculty Reimbursement Request Form within ten days of the conclusion of the course/seminar. This Form will require the following to be uploaded:
- Scanned PDFs of receipts. Receipts must be in the faculty member’s name and must have the date and amount paid clearly displayed.
- Evidence of participation in the course/seminar. Reimbursement will not be processed until after the travel has concluded, and until evidence of participation is provided.