24 months prior to program start date

  • Faculty member discusses program idea with home department
  • Faculty member and Director of the Office of International Programs (OIP) have preliminary discussion of logistics, concerns, needs

12-16 months prior to program start date

  • Faculty-led Study Abroad Program Proposal submitted to OIP (deadline: February 1)
  • OIP conducts risk/security check
  • Committee approvals
  • IEC review of international education component/program
  • Travel safety and security committee convened by OIP (if needed)

After receiving program approval from the IEC

  • Curriculum Committee approval (deadlines: October 15 and February 15)
  • Faculty member begins marketing the program (cannot begin admitting students until all previous steps have been completed)
  • OIP conveys information to Registrar and home department
  • OIP contacts other offices to let them know the new program has been approved

6 – 8 months prior to program start date

  • OIP and faculty member create final budget
  • OIP and faculty member create program application
  • Faculty Member holds information sessions and approves applications
  • OIP sends billing information to SFS, Registrar, Finance
  • OIP and faculty member create Financial Terms and Conditions (which include cancellation date), check final document with SFS
  • Faculty member holds orientation session for students
  • Faculty member attends the pre-departure faculty orientation