Google Calendar and Scheduling Events

There are two ways to create an event– select date and time directly on the calendar or click on the “Create” button located on top left corner

For recurring meetings, click on the time/date section to open more options

Click on the “Does not repeat” drop down and either choose a pre-existing option or select “custom”

For virtual meetings, you can automatically add a Google Meet link to your event by clicking the “Add Google Meet video conferencing” button

To invite others, use the “Add Guests” box and to see available times, click “Find a Time”

Once, you have completed creating your event, click save and then “send” to notify the invited guests

To edit an existing event, simply double click on the event directly from the calendar 

To view details of an existing event, single click on the event directly from the calendar

To add a calendar to your viewing list, first click on the plus sign icon, located on the left hand side of the calendar page

Select the “Subscribe to calendar” option

Enter the name of the person who owns the calendar you would like to add (if it a group calendar, enter the group name)

Once you have selected their name, their calendar will automatically add to your “Other Calendars” list

Here you can check and uncheck their calendar to turn the overlap viewing off and on

To create a new calendar, first click on the plus sign icon, located on the left hand side of the calendar

Select the “Create new calendar” option

Enter the name and description of your new calendar and hit the “Create calendar” button

To share your calendar or a calendar you have created, click on the three dots icon next to the calendar name

Select “Settings and sharing” from the drop down menu

Here you can change an array of settings for your calendar and how you want to share

To share with specific people, click the “Add people” button located in the “Share with specific people” section

Enter the name of the person you want to share with and use the drop down arrow to choose their permission settings.

Once you have finished adding your people and permissions, click the “Send” button

By clicking send, google will automatically generate an email to those you have added, notifying them of their new permissions to your calendar

When someone subscribes to your calendar, or you share your calendar via the “shareable link”, you can choose whether or not they can view details or simply “busy/free”

Once you have subscribed to or created your desired calendars, you can change how/when you view them