Welcome to the Facilities Van Rental page. Below, you will find all the necessary information for renting a van from our fleet. We have four rental vans available: two 12-person vans and two 15-person vans. The rental rate is $65.00 per day. Please contact Facilities at least two weeks prior to your field trip to ensure sufficient time for proper training.

How to Request a Rental

To request a rental, please follow these steps:

1. Check Availability
2. Submit a Request

All requests must be made via email for documentation purposes. Include the following information in your email:

  • Date(s) of rental
  • Department & Requester name
  • Number of vans required
  • Van size (12-person or 15-person)
  • Destination

If a van is available, a rental contract will be sent to you. This contract must be filled out and signed, including any additional required information.
 

Driver Training Requirements

All drivers must complete the following training before they are eligible to drive a rental van:

  • Online Training: The online Van Safety Training is available on the Vector platform and can be found on your My Puget Sound Dashboard. The training takes approximately 24 minutes to complete, and an 80% score is required to pass the final exam.
  • In-Person Road Test: Once the online safety training is complete, the in-person road test can be scheduled. This part takes about 15-20 minutes to complete. Our test route around campus is meant to demonstrate your understanding of how driving a large van differs from driving a regular vehicle.

For training, please contact:

Student Policy

While we cannot rent vans directly to students, students are allowed to be drivers after completing the required training.

If you have any additional questions or concerns, please do not hesitate to contact the contacts provided above. Thank you for your cooperation and safe travels!
 

Refueling the Van

The user is responsible for all fuel costs and must return the vehicle with a full fuel tank(s). A $20.00 refill charge plus the cost of gas will be charged if vehicle is not returned with a full tank.
 

Van Security and Return Policy

  • Please secure the steering wheel lock whenever the van is unoccupied and at the end of use. This is crucial in preventing theft and ensuring the van's security. Please verify that the windows are rolled up and all doors are locked whenever the van is unoccupied and at the end of use.
  • Please remove all personal items, garbage, and debris from the van at the end of use.

Remember, a $20.00 cleaning charge will be assessed if the vehicle is not returned clean and secure. This is to ensure that everyone takes responsibility for the cleanliness and security of our vans.
 

Van Dimensions

12-passenger Specifications
  • Exterior Length: 19.5 feet
  • Width: 6.75 feet (excluding mirrors)
  • Height: 8.75 feet
15-passenger Specifications
  • Exterior Length: 20.34 feet
  • Width: 6.6 feet (excluding mirrors)
  • Height: 7 feet