Chosen Names & Pronouns (Faculty/Staff)

In this section

Purpose

To provide opt-in opportunities for our faculty and staff to personalize their gender identity information, including pronouns and chosen name, and to provide transparency on where and how this information is displayed.

Introduction

Puget Sound recognizes that there may be a variety of reasons a faculty or staff member may not use the name that they were assigned at birth. We also recognize that faculty and staff may not wish to go through a legal name change or may be in the middle of doing so, but wish to have certain records reflect their chosen name before the process is complete.

In a commitment to structural and developmental practices that support inclusivity and identity, faculty and staff are able to update their names and pronouns via Self-Service and have that information displayed in certain campus systems. This includes Faculty and Staff Directory, Canvas, Maxient, PeopleSoft Human Resources, and more. This is an opt-in process for faculty and staff and can be updated at any time.

Faculty:
Please sign in to login.pugetsound.edu and click on myPugetSound (tile) > HR Salary and Benefits (tile) > Chosen Name and Pronouns

Staff:
Please sign in to login.pugetsound.edu and click on myPugetSound (tile) > HR Staff Resources > Personal Details

Definitions

Primary Name: The name a person uses for official governmental documents, such as licenses, passports, and tax forms. Also known as a legal name. Cannot be changed via self-service.

Chosen Name: This is the name you are known by, and by which you want to be referred. An optional alternative to the individual’s legal name as designated by the individual in University systems. Also known as preferred, lived, or updated name. Can be changed via self-service.

Sex Assigned at Birth: Sometimes called Biological Sex, Assigned Sex, or Sex at Birth. This is the field that is used for official business, such as Benefits enrollment. This field cannot be changed in Self-Service. Please reach out to Human Resources if you have questions.

Pronouns: This is how we refer to each other in the third person and serve as a reflection of gender identity and expression. Similar to using chosen name, respecting the pronouns of campus community members supports a positive and inclusive campus culture. Can be changed via self-service. Our current pronoun options in myPugetSound are*:

any (he/she/they)
any (they/he/she)
ey/em (ey, em, eir, eirs, emself)
he/him (he, him, his, his, himself)
ne/nem (ne, nem, nire, nirs, nemself)
she/her (she, her, her, hers, herself)
she/they (she, her, her, hers, herself, they, them, their, theirs, themself)
they/he (they, them, their, theirs, themself, he, him, his, his, himself)
they/she (they, them, their, theirs, themself, she, her, her, hers, herself)
they/them (they, them, their, theirs, themself)
ve/ver (ve, ver, vis, vis, verself)
ze/zir (ze, zir, zir, zirs, zirself)
use my name
enter my own
prefer not to say (if selected, no pronouns will be displayed)

Procedure

Faculty and staff may update their chosen name and pronouns at any point through Self-Service in myPugetSound. Faculty and staff may also indicate a pronoun by choosing one from the drop-down list in the indicated area. Faculty and staff who do not want their chosen name or pronouns displayed are not required to update them.
- This is a completely opt-in process, and when a faculty or staff member updates this information, it will be distributed across applicable campus systems (see below). Information can be left blank or removed at any time.
- If no action is taken, fields will be left blank.
myPugetSound can store the primary name and chosen name. If not otherwise specified, a faculty or staff member’s primary name will be the only name stored.
Some systems may require additional steps to complete a chosen name update. Other systems may be added over time.
Each person is free to determine a chosen name. Use of the chosen name for purposes of misrepresentation or other inappropriate purposes will be cause for removal of the chosen name.
A person’s legal name must remain on any documents where a legal name is required by federal or state law. To update your legal name, you must stop by Human Resources to provide updated official government documents. Please contact hr@pugetsound.edu if you have questions.

Where do chosen name and pronouns currently display

This page will be updated as more campus systems are able to display chosen names and/or pronouns.

Systems Automatically Updated

LOCATION	CHOSEN NAME	PRONOUNS
Canvas	Yes	Yes
Faculty and Staff Directory	Yes	Yes
Maxient	Yes	Yes
Google Workspace	Yes	No
Person Information	Yes	Yes

Background

The Data Governance Committee appointed a Gender Identity in PeopleSoft Subcommittee from departments across campus after PeopleSoft (aka myPugetSound) upgraded their system to allow campuses to gather data on gender identity, pronouns, and other options. While this data may be of use to understand our faculty and staff demographics and to better meet their needs, our intent is not to gather this data for reporting purposes, but to provide an opportunity for our faculty and staff to personalize their gender identity information if they so choose, including pronouns, chosen name, and more and to provide transparency on where and how this information is displayed.

The specific recommendations for gender identity options come from the campus community and will reflect ongoing and evolving needs.

With these capabilities and limitations defined, the subcommittee will provide insight into the new myPugetSound’s features. We will rely on the expertise of campus community groups to make recommendations that reflect the evolving needs of faculty and staff.

Chosen Names & Pronouns (Faculty/Staff)

In this section

Purpose

Introduction

Table of Contents

Purpose

Introduction

Definitions

Procedure

Where do chosen name and pronouns currently display?

Frequently Asked Questions

Background

Definitions

Procedure

Where do chosen name and pronouns currently display

Systems Automatically Updated

Must I set a chosen name and/or pronouns?

If I remove a chosen name or pronouns, will it continue to show up/be stored? How long will it take to be removed and will it be removed from all systems?

Once I change my chosen name, will it affect my primary name?

What if my pronouns are not on the list?

Can my chosen name be removed by the university?

What can I do if a Puget Sound community member is unwilling to use my chosen name and/or pronouns?

Where will my primary name be displayed?

After I change my chosen name and/or pronouns, who at Puget Sound will have access to my primary name?

Will my email address be updated to my chosen name?

Background